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Finance Manager in ACF - Badin

  • I am: Offering a job
  • City: Badin
  • Country: Pakistan
  • Posted on: March 9, 2015

Description

Ensure full compliance with ACF financial Procedures
Tasks & responsibilities
- Disseminate and enforce all ACF financial policies and procedures
- Perform all financial validations at regional level as per threshold (Procurement Request, Purchase Order, Payment, etc)
- Monitor performance of the finance department at regional level through regular collection of key performance indicators
- Perform recurrent costs analysis and propose structural changes when appropriate
- Perform programme costs analysis versus beneficiaries/targets
- Ensure value for money for all ACF expenditures while participating in procurement committee
- Feedback Field Coordinator and Capital Finance on any area of improvement, adjustment needed in the policies and procedures
- Ensure all relevant supporting financial documents are completed for program activities on the bases of Activity Scope documents (Nutrition, WASH and FSL)
- Ensure proper documentation and liaison for different cash disbursement modalities with different service providers
- Perform randomly field visits for project activities especially related to cash disbursements
Objective 2
Ensure accounting datas are accurate and in compliance with ACF procedures
Tasks & responsibilities
- Coordinate regional accountancy closure, ensure documents are filled properly and sent on time to Capital
- Crosscheck accountancy consistency in the description, accounting codes, budget lines, project codes for all expenditures on a regular basis and before the monthly closure
- Prepare reallocation sheet, communicate it to Capital Finance and check that reallocations have been made correctly
- Check payment vouchers regularly and supporting documents
- Feedback base finance on corrective measures to be taken
Objective 3
Ensure cash is managed properly and in compliance with ACF procedures
Tasks & responsibilities
- Ensure compliance with cash management policy at field level
- Coordinate the treasury forecast process and collect datas from budget holders
- Check the treasury forecast for all bases on a bi-monthly basis
- Ensure expenditures are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures
- Ensure presence of a finance person during cash disbursement on the field and communicate with service providers on the payment process and monitor payments done
Objective
Ensure grants are managed in accordance with ACF and donor requirements
Tasks & responsibilities
- Coordinate the update of the budget follow up with budget holder through financial tools
- Review the budget forecasting with the implementation plan, identify adjustments needed and communicate any variance from initial budget to Capital Finance
- Provide detailed written analysis on the budget variance report
- Ensure compliance with donors guidelines and input on donor reporting whenever required by Capital Finance
- Act as a focal point for any project audit at field level and ensure documentation is archived in compliance with ACF guidelines
- Participate in developing budget for proposals, costing, etc
Objective
Capacity building for finance and non finance staff
Tasks & responsibilities
- Provide induction briefing and guidance to all field finance team and to all budget holders on the field
- Lead and input on any steps of the project cycle management for financial matters (budgeting, project kick off, regular budget review and follow up, project closure)
- Develop and conduct training for finance staff
- Develop and conduct training for non finance staff
Objective 4
Field Finance Team Management
Tasks & responsibilities
- Organise and lead regular meetings with finance team at base level
Participate in recruitments of regional finance staff
- Perform appraisals for all managed staff and ensure performance objectives are set and revised
- Encourage learning opportunities and follow up on training plan for each employee
- Participate to develop the country finance strategy as a key member of the finance department
SKILLS & EXPERIENCE
ESSENTIAL
Similar position in a finance department for at least two years in an NGO
Five years professional experience in finance department
Knowledge of Generally Accepted Accounting Principles, and practical knowledge of financial systems and internal financial controls and procedures
Proven experience in team management
Very good english skills
Good communication skills (both written/verbal)
Advanced command of MS Excel
PREFERRED
Ability to think creatively and come up with solutions to problems
Breaks down complex information into simple language
Experience in financial reporting for institutional donors

TasksComputational Finance, Capital Budgeting, Voucher Management, Bookkeeping, Payroll Processing, Financial Statement AnalysisToolsMicrosoft Excel, Sage 100 ERP, Microsoft Word, Microsoft OutlookCertificationsCIA, ACCA, CAType of InstitutionNo


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